Exhibitor’s central planning resource for the 2026 Special Air Warfare Symposium.
Dates and Deadlines
12 DEC | Program Ad & Video Submission Deadline
19 JAN | Hotel Room Block Closes
20 JAN | First Day Advance Shipment Accepted at Warehouse
31 JAN | AV Rental Deadline
3 FEB | Advanced Power Order deadline
4 FEB | Last Day Materials Accepted at Warehouse
4 FEB | Freight Handling Order Form Due
9 FEB | Show Site Shipments accepted after 10AM
10 FEB | Exhibitor Move In
12 FEB | Exhibitor Move Out
Event & Location
Destin – Ft. Walton Beach Convention Center
1250 Miracle Strip Pkwy SE
Fort Walton Beach, FL 32548
Welcome Reception
10 FEB | 1800 – 2000 CST
The Island Resort at Fort Walton Beach
Tower Building, 6th Floor
1500 Miracle Strip Pkwy SE
Fort Walton Beach, FL 32548
Networking Reception
11 FEB | 1630 – 1800 CST
Destin – Ft. Walton Beach Convention Center
1250 Miracle Strip Pkwy SE
Fort Walton Beach, FL 32548
Closing Reception in Exhibit Hall & Networking
12 FEB | 1515–1630 CST
Exhibit Hall, Destin–Fort Walton Beach Convention Center
1250 Miracle Strip Pkwy SE
Fort Walton Beach, FL 32548
Exhibitor Schedule
Tuesday, 10 FEB 2026 | 1000 – 1700 CST
Exhibitor Hours:
Wednesday, 11 FEB 2026 | 0730 – 1800 CST
Thursday, 12 FEB 2026 | 0730 – 1630 CST
Exhibitor Move-Out:
Thursday, 12 FEB 2026 | 1630 – 2000 CST
*Times are subject to change based on symposium schedule
All exhibitor materials must be removed from the facility by 2000 Thursday, 12 FEB 2026
- 8’ tall backwall (navy)
- 3’ tall sidewalls (navy)
- 6’ expo table (covered & skirted with ivory/champagne skirt)
- Waste basket
- (2) Chairs
- 7” x 40” booth identification sign
- Booth flooring is ballroom carpet
8′ x 10′ Booth – Accelerator Alley
- 8’ tall backwall (navy)
- 3’ tall sidewalls (navy)
- 6’ expo table (covered & skirted with ivory/champagne skirt)
- Waste basket
- (2) Chairs
- 7” x 40” booth identification sign
- Booth flooring is ballroom carpet
Community Corridor
- 6′ Table
- (2) Chairs
- (2) Full Symposium Passes per day
Media Guidelines
Book Trim Size: 5.5” wide x 8.5” tall
AD SIZES:
Non-bleed
– Full Page: 8.5″ tall x 5.5″ wide
– Half Page: 4.25″ tall x 5.5″ wide
– Quarter Page: 3.125″ tall x 5.5″ wide
Bleed Not available for this event guide
COLOR SPECIFICATIONS:
All Covers and Inside Pages: CMYK
DIGITAL SPECIFICATIONS:
All ads must be submitted in the following digital format only:
- Ads created in PowerPoint will NOT be accepted
- High Resolution PNG
- Images must be CMYK
- Do not embed ICC Profiles within images
Email print ready ads to Chloe Piazzese at cpiazzese@gsof.org no later than December 10, 2025
SOF Champion: (1) (max 90 seconds) video
SOF Advocate: (1) (max 60 seconds) video
SOF Supporter: (1) (max 60 seconds) video
Email video files to Chloe Piazzese at cpiazzese@gsof.org no later than February 10, 2025
Exhibitor Services
Exhibitor Partner:
Carolina Conventions Service & Rentals
DEADLINE: 4 FEB 2026
Contact: info@carolinaconvention.net
AV Partner: DCE
DEADLINE:TBD 2026
Shipping Company: Carolina Convention Center
DEADLINE: 4 FEB 2026
- Last Day materials accepted at warehouse
- Freight Handling Order Form
- Last day to order additional equipment at advance order pricing
Contact: info@carolinaconvention.net
Exhibitor KitLooking to purchase lead retrieval licenses?
Enhance your Special Air Warfare Week experience with Cvent’s LeadCapture tool.
Track your conference impact with easy app-based lead retrieval (compatible with your Android or iOS device).
You will have the opportunity to purchase Lead Retrieval through our exhibitor portal.
Many attendees of Special Air Warfare Symposium will be SOF Veterans who are in or nearing their transition from Active Duty Service.
We are giving all of our Exhibitors the opportunity to have a “We Are Hiring” icon placed at your booth–creating an opening for these Veterans to speak to your team about available opportunities.
Deadline 1 Week Prior to Event
Want a “We Are Hiring” icon? Contact Surita at srorie@gsof.org
Electric is not included in your booth, purchase below if you require power. Lights are turned off daily overnight, if you require overnight services please request.
Complimentary WiFi is available, hard-wired lines are available but limited.
Order deadline: TBD
Order Here