Exhibitor & Sponsor Resource Center

Special Air Warfare Symposium

This page is your planning resource for everything exhibits, providing in-depth information to help you prepare for the 2023 Special Air Warfare Symposium, including move-in and move-out times, furniture and material handling information, labor rates, and more. 

Not yet an exhibitor or sponsor? 

Click here

IMPORTANT DATES AND DEADLINES

January 25  Exhibitor Kit Release
February 6

Deadline for exhibitor to submit request to use different contractor other than official show contractor, Heritage.

February 7

Deadline for Hotel Registration / Event Registration 

February 7 Deadline to submit Company Logo / Description / URL
February 7 Final Booth Payments Due
February 9 Heritage Advance Order Discount Deadline
February 13 Deadline to submit print ads in onsite program
February 20 Deadline for sponsor video submission

February 21

Deadline for advanced (discounted pricing) order cutoff for AV / Electrical / Internet / Utilities

February 22 Deadline to sign up for Industry Matchmaking
February 27 Deadline for standard pricing for AV / Electrical / Internet / Utilities
February 27 Crated, boxed, or skidded materials will be accepted at show site
February 28 Exhibitor move in 1000 - 1700
March 1 Exhibit Hall Open 0730 - 1730
March 1 Presales for exhibit hall 2024 begins
March 2  Exhibit Hall Open 0800 - 1400
March 2 Exhibitor breakdown 1400 - 1800

 

Location

Sessions and Expo

Destin-Fort Walton Beach Convention Center

1250 Miracle Strip Parkway SE

Fort Walton Beach, FL 32548

 

Industry Matchmaking & Welcome Reception

The Island Ft Walton Destin

1500 Miracle Strip Pkwy SE

Fort Walton Beach, FL 32548

Floor Plan

You can find a link to our floor plan below: 

FLOOR PLAN

 

Exhibitor Schedule

Exhibitor Move-In and Set-Up:

Tuesday, February 28: 1000 - 1700 

Exhibit Hall Hours

Wednesday, March 1: 0730 - 1730 

Thursday, March 2: 0800 - 1400 

Exhibitor Move-Out

Thursday, March 2: 1400 - 1800 

 

Full event schedule can be viewed here.

Required Exhibitor Information

Items Needed for Online and Printed Material 

Once a contract is received, you will be contacted by Trevor Burnett to collect your company profile and logo.

  • Company Logo: Provide a color logo in .eps format (with fonts and artwork outlined) or .tif file 300 dpi or higher for the program guide and signage. 
  • Company Description: A brief description of your company at 60 words or less and web address.
  • Website URL: Provide a website URL for attendees to check out your products and/or services.

Deadline to be included in printed materials: February 7.

Questions: Contact Trevor Burnett at tburnett@gsof.org.

Exhibitor Services Manual

Shipping and Furniture Orders

Heritage Exposition Services will serve as the exclusive exhibits services provider (Shipping, Labor, Rentals, Janitorial Services). The Exhibitor Services Manual is a tool to ensure your success and make your experience as smooth as possible. We ask that you review the information noting specifics with regard to shipping, receiving and ordering amenities for your exhibit space. Click here for more details.

For online ordering, exhibitor main contacts will receive an email from ordering@heritagesvs.com

Note: Table top sizes are 8' x 10' for this event. All table tops come with (1) 6' draped table, (2) chairs and a waste basket. 

Heritage Advance Order Discount Deadline: February 9.

 

Electrical, Internet, Utilities and Audio Visual Rentals

Electrical, Internet, Utilities, Audio Visual Equipment rentals are offered by the Destin-Fort Walton Beach Convention Center.  

Trade show electric price is dependent upon requirements. Exhibitors must turn off all booth lights at the close of the show each day. Exhibitors needing overnight electric service should indicate such on their request form. 

Complimentary wireless internet is available throughout the Destin-Fort Walton Beach Convention Center. Hard wired internet lines are available to order.

Audiovisual equipment is provided in-house by the Destin-Fort Walton Beach Convention Center. 

Ordering for the above services can be made online here.

Advanced pricing cuts off at midnight on February 21. Standard pricing cutoff is Monday, February 27 at midnight.

 

Lead Retrevial

Looking to purchase lead retrieval licenses?

Continue to enhance your experience at the
Special Air Warfare Symposium
with an easy-to-use lead retrieval tool.

We have partnered with Cvent to provide lead
retrieval services through their LeadCapture
product. We appreciate your support at our
event and want you to be able to track the
impact of attending our Conference.

App only purchases (Use your own Android or iOS device)

Click here to get started with LeadCapture.

Matchmaking

Industry Matchmaking Registration

Global SOF Foundation and GOVmates are partnering at SAWS 2023 to foster collaboration and engagement amongst industry and government by hosting matchmaking sessions on February 28 (a complimentary benefit for all attendees participants at SAWS23).

Click here to register and find more info.

Deadline to sign up: February 22

Optimize Your Exposure

Sponsorship and Advertising Opportunities

Stand above your competition and maximize your visibility and branding with a sponsorship! Click here to see a list of our sponsorship and advertising opportunities, starting on page 5 of our prospectus.

Program Ad Specs and Submission Guidelines

Book Trim Size: 4.5” wide x 9” tall

AD SIZES:

Non-bleed

  • Full Page: 4” wide x 8.5” tall
  • Half Page: 4” wide x 4.25” tall
  • Quarter Page: 4” wide x 2.125” tall

Bleed

Not available for this event guide

COLOR SPECIFICATIONS:

All Covers and Inside Pages: CMYK

DIGITAL SPECIFICATIONS:

All ads must be submitted in the following digital format only:

  • A high-resolution Adobe PDF/X file distilled at 300 dpi with all fonts embedded
  • Images must be CMYK
  • Do not embed ICC Profiles within images
  • Ads created in PowerPoint will NOT be accepted

Email print ready ads to Trevor Burnett at tburnett@gsof.org no later than February 13.

Video Specs and Submission Guidelines

Platinum Sponsor: (3) 1-minute videos

Gold Sponsor: (2) 1-minute videos

Silver Sponsor: (1) 11minute video

Email video files to Trevor Burnett at tburnett@gsof.org no later than February 20.

Registration

You can find a link to our registration page with a step by step process here.

Hotel and Travel

Hotel and Travel Information

We encourage you to stay in one of the hotels GSOF has contracted with to get the most of your experience.  Network with attendees after hours and enjoy per diem rates. Note: Industry Matchmaking and the Welcome Reception will take place at our Host Hotel.

A link to our Host and Overflow Hotels with booking information can be found here.

Hotel booking cut-off: February 7.

For directions, air travel, rental cars, shuttles and parking to our venue location, please click here.

 

 

 

 

Need Help?

If you have any question, contact Trevor Burnett (Sales and Fulfillment Manager) at tburnett@gsof.org

Jointly Hosted by AFSOC and Global SOF

Host Logo

Please note: Co-sponsorship of this event does not imply endorsement of Global SOF, its services, or products by the United States Government, the Department of Defense, or U.S. Air Force Special Operations Command.