This page is your planning resource for everything exhibits, providing in-depth information to help you prepare for the 2023 Special Air Warfare Symposium, including move-in and move-out times, furniture and material handling information, labor rates, and more.
IMPORTANT DATES AND DEADLINES
| January 25 | Exhibitor Kit Release |
| February 6 | Deadline for exhibitor to submit request to use different contractor other than official show contractor, Heritage. |
| February 7 | Deadline for Hotel Registration / Event Registration |
| February 7 | Deadline to submit Company Logo / Description / URL |
| February 7 | Final Booth Payments Due |
| February 9 | Heritage Advance Order Discount Deadline |
| February 13 | Deadline to submit print ads in onsite program |
| February 20 | Deadline for sponsor video submission |
| February 21 |
Deadline for advanced (discounted pricing) order cutoff for AV / Electrical / Internet / Utilities |
| February 22 | Deadline to sign up for Industry Matchmaking |
| February 27 | Deadline for standard pricing for AV / Electrical / Internet / Utilities |
| February 27 | Crated, boxed, or skidded materials will be accepted at show site |
| February 28 | Exhibitor move in 1000 - 1700 |
| March 1 | Exhibit Hall Open 0730 - 1730 |
| March 1 | Presales for exhibit hall 2024 begins |
| March 2 | Exhibit Hall Open 0800 - 1400 |
| March 2 | Exhibitor breakdown 1400 - 1800 |
Location
Sessions and Expo
Destin-Fort Walton Beach Convention Center
1250 Miracle Strip Parkway SE
Fort Walton Beach, FL 32548
Industry Matchmaking & Welcome Reception
The Island Ft Walton Destin
1500 Miracle Strip Pkwy SE
Fort Walton Beach, FL 32548
Exhibitor Schedule
Exhibitor Move-In and Set-Up:
Tuesday, February 28: 1000 - 1700
Exhibit Hall Hours
Wednesday, March 1: 0730 - 1730
Thursday, March 2: 0800 - 1400
Exhibitor Move-Out
Thursday, March 2: 1400 - 1800
Full event schedule can be viewed here.
Required Exhibitor Information
Items Needed for Online and Printed Material
Once a contract is received, you will be contacted by Trevor Burnett to collect your company profile and logo.
- Company Logo: Provide a color logo in .eps format (with fonts and artwork outlined) or .tif file 300 dpi or higher for the program guide and signage.
- Company Description: A brief description of your company at 60 words or less and web address.
- Website URL: Provide a website URL for attendees to check out your products and/or services.
Deadline to be included in printed materials: February 7.
Questions: Contact Trevor Burnett at tburnett@gsof.org.
Exhibitor Services Manual
Shipping and Furniture Orders
Heritage Exposition Services will serve as the exclusive exhibits services provider (Shipping, Labor, Rentals, Janitorial Services). The Exhibitor Services Manual is a tool to ensure your success and make your experience as smooth as possible. We ask that you review the information noting specifics with regard to shipping, receiving and ordering amenities for your exhibit space. Click here for more details.
For online ordering, exhibitor main contacts will receive an email from ordering@heritagesvs.com.
Note: Table top sizes are 8' x 10' for this event. All table tops come with (1) 6' draped table, (2) chairs and a waste basket.
Heritage Advance Order Discount Deadline: February 9.
Electrical, Internet, Utilities and Audio Visual Rentals
Electrical, Internet, Utilities, Audio Visual Equipment rentals are offered by the Destin-Fort Walton Beach Convention Center.
Trade show electric price is dependent upon requirements. Exhibitors must turn off all booth lights at the close of the show each day. Exhibitors needing overnight electric service should indicate such on their request form.
Complimentary wireless internet is available throughout the Destin-Fort Walton Beach Convention Center. Hard wired internet lines are available to order.
Audiovisual equipment is provided in-house by the Destin-Fort Walton Beach Convention Center.
Ordering for the above services can be made online here.
Advanced pricing cuts off at midnight on February 21. Standard pricing cutoff is Monday, February 27 at midnight.
Lead Retrevial
Looking to purchase lead retrieval licenses?
Continue to enhance your experience at the
Special Air Warfare Symposium
with an easy-to-use lead retrieval tool.
We have partnered with Cvent to provide lead
retrieval services through their LeadCapture
product. We appreciate your support at our
event and want you to be able to track the
impact of attending our Conference.
App only purchases (Use your own Android or iOS device)
Click here to get started with LeadCapture.
Matchmaking
Industry Matchmaking Registration
Global SOF Foundation and GOVmates are partnering at SAWS 2023 to foster collaboration and engagement amongst industry and government by hosting matchmaking sessions on February 28 (a complimentary benefit for all attendees participants at SAWS23).
Click here to register and find more info.
Deadline to sign up: February 22.
Optimize Your Exposure
Sponsorship and Advertising Opportunities
Stand above your competition and maximize your visibility and branding with a sponsorship! Click here to see a list of our sponsorship and advertising opportunities, starting on page 5 of our prospectus.
Program Ad Specs and Submission Guidelines
Book Trim Size: 4.5” wide x 9” tall
AD SIZES:
Non-bleed
- Full Page: 4” wide x 8.5” tall
- Half Page: 4” wide x 4.25” tall
- Quarter Page: 4” wide x 2.125” tall
Bleed
Not available for this event guide
COLOR SPECIFICATIONS:
All Covers and Inside Pages: CMYK
DIGITAL SPECIFICATIONS:
All ads must be submitted in the following digital format only:
- A high-resolution Adobe PDF/X file distilled at 300 dpi with all fonts embedded
- Images must be CMYK
- Do not embed ICC Profiles within images
- Ads created in PowerPoint will NOT be accepted
Email print ready ads to Trevor Burnett at tburnett@gsof.org no later than February 13.
Video Specs and Submission Guidelines
Platinum Sponsor: (3) 1-minute videos
Gold Sponsor: (2) 1-minute videos
Silver Sponsor: (1) 11minute video
Email video files to Trevor Burnett at tburnett@gsof.org no later than February 20.
Registration
You can find a link to our registration page with a step by step process
here.
Hotel and Travel
Hotel and Travel Information
We encourage you to stay in one of the hotels GSOF has contracted with to get the most of your experience. Network with attendees after hours and enjoy per diem rates. Note: Industry Matchmaking and the Welcome Reception will take place at our Host Hotel.
A link to our Host and Overflow Hotels with booking information can be found here.
Hotel booking cut-off: February 7.
For directions, air travel, rental cars, shuttles and parking to our venue location, please click here.
Need Help?
If you have any question, contact Trevor Burnett (Sales and Fulfillment Manager) at
tburnett@gsof.org.
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